01 / LOCAL MAINTENANCE & CARE
Keep a traceable variation record
If the proposed maintenance differs from the original instruction, identify who can approve the variation and what evidence supports it. Record the actual work against the door reference. This gives the property manager a clearer record than a generic statement that all requested works were completed.
02 / LOCAL MAINTENANCE & CARE
Context for the Westminster maintenance visit
Name the particular property and provide its management instructions. The area name does not establish entry arrangements or the door specification. For a larger project, share the current opening schedule and identify the person authorised to resolve differences between the brief and conditions found on site.
03 / LOCAL MAINTENANCE & CARE
A record of the actual work
Ask for the work at your Westminster property to be identified against the original door references. The record should distinguish completed maintenance, items requiring further information and openings not accessed. Where our LPS 1197 scope applies, this concerns inspection, maintenance and repair of hinged and pivoted timber fire doorsets under term contracts; it is not a blanket certification of the building.